1. Administration Support
- Provide administrative support to ensure the smooth and efficient operation of the office.
- Assist in preparing regularly scheduled reports and reconciling expense reports.
- Maintain and manage office supply inventory, including monthly stock checks, forecasting, placing orders, and verifying receipt.
- Ensure proper functioning of office equipment and facilities by overseeing preventive maintenance, coordinating repairs, and evaluating new solutions to ensure optimal performance.
2. Meeting & Coordination
- Record and prepare Minutes of Meetings (MOM) and follow up on outstanding tasks and due dates for members on the MOM.
- Provide general support to all members of the General Affairs Section and assist with team-related tasks.
- Support communication efforts by sending out newsletters and announcements.
3. Event & Travel Management
- Assist in the planning and organization of company events.
- Support the development and application of the company's travel system for Fiscal Year 2025.
4. Facilities & Equipment Management
- Take charge of managing and monitoring office facilities, equipment, and machinery, including routine checks and preventive maintenance.
- Coordinate repairs and troubleshoot technical issues, ensuring minimal downtime and uninterrupted office operations.
- Evaluate and suggest improvements or new solutions to enhance the functionality and efficiency of office systems.
5. Others
- Perform any other tasks assigned by the Line Manager or Management as necessary.
- Education: Bachelor's Degree
- Experience: At least 5 years of experience working as relevant position (General Affairs/ Administration). Having experience in work process/ efficiency improvement will be highly preferred.
- Knowledge: Strong understanding of office administration procedures and a practical approach to facilities/equipment management
- Required skills:
• Good English proficiency (all 4 skills, especially good at speaking & writing)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Effective interpersonal communication, negotiation, and presentation skills
• Strong problem-solving abilities
• Analytical and reporting capabilities with a keen eye for detail and accuracy
- Others (if any):
• Cooperative with strong teamwork spirit
• High attention to detail and ability to oversee routine checks, repairs, and maintenance tasks.
• Preference will be given to candidates with experience in managing office facilities, equipment and repair/maintenance supervisory
BENEFITS
• Competitive salary
• Transportation & meal allowances
• Annual performance & salary review
• Total annual bonus from 1.5 - 6 months
• Premium health care package
• Additional public holiday days-off
Notes: Please include your profile picture and expected salary in your CVs.
